Introduction

At Dealz Management Technologies Private Limited, we are committed to safeguarding the privacy and confidentiality of our employees’ personal information. This Employee Privacy Policy explains how we collect, use, store, and protect personal data related to employees, and outlines your rights regarding your personal data.

By being employed with us, you agree to the collection, use, and processing of your data as outlined in this policy.

1. Types of Information We Collect

We collect the following categories of personal information from our employees:

• Personal Identification Information: Name, address, phone number, email address, and date of birth.
• Employment-Related Information: Job title, work history, performance evaluations, training records, and other employment-related data.
• Payroll and Compensation Information: Bank account details, salary, bonus payments, tax information, and other financial details necessary for payroll processing.
• Legal and Compliance Information: Government-issued ID numbers, work permits, health records, and other data required for compliance with legal obligations.
• Health and Safety Information: Medical history, workplace injuries, or any other information related to workplace health and safety.

2. Purpose of Data Collection

The data we collect from you will be used for the following purposes:

• Employment Administration: To manage your employment, including payroll, benefits, and other work-related functions.
• Legal Compliance: To fulfill legal obligations, including tax, social security, labor law compliance, and health and safety regulations.
• Performance Management: To assess performance, training needs, and other HR-related functions.
• Health and Safety: To ensure workplace safety and to address any health-related needs or incidents.
• Communication: To ensure effective communication between employees and management.

3. How We Use Your Data

We use your personal information to:

• Process payroll and benefits.
• Maintain accurate and up-to-date employee records.
• Comply with tax, social security, and other statutory obligations.
• Administer performance appraisals, promotions, and disciplinary actions.
• Support the health and safety initiatives in the workplace.
• Communicate with you regarding your employment status, roles, or other matters related to your employment.

4. Data Sharing

We respect your privacy and will only share your personal information in the following instances:

• Internal Sharing: Your personal data may be shared within the company as needed for payroll, performance evaluation, legal compliance, and other administrative functions.
• Third Parties: We may share data with third parties for purposes such as:
  • Payroll and Benefits Providers: Third-party vendors handling payroll or employee benefits administration.
  • Legal Authorities: When required by law or to comply with legal requests or obligations (e.g., government agencies, tax authorities).
  • Auditors or Regulators: To comply with regulatory or auditing processes.

We will not sell, rent, or otherwise distribute your personal data to any external third parties without your consent, unless required by law.

5. Data Security

We implement a range of security measures to protect the personal information you provide, including:

• Encryption: Secure encryption methods for sensitive information such as financial and health records.
• Access Controls: Only authorized personnel have access to sensitive employee data.
• Regular Audits: Periodic audits of our data handling and security practices to ensure compliance with privacy standards.
• Data Storage: All personal data is stored securely, and access is restricted to ensure confidentiality.

6. Data Retention

We will retain your personal data for as long as necessary to fulfill the purposes outlined in this policy, including compliance with legal, tax, or regulatory requirements. Once your data is no longer needed, we will ensure it is securely deleted or anonymized.

7. Employee Rights

As an employee, you have the following rights regarding your personal data:

• Access: You can request access to the personal data we hold about you.
• Correction: You can request corrections or updates to your personal information if it is inaccurate or incomplete.
• Deletion: You may request the deletion of your personal information, subject to any legal requirements or the company’s operational needs.
• Objection: You have the right to object to the processing of your personal data for specific purposes, including marketing or other non-essential uses.

To exercise these rights, please contact the Human Resources department or the Data Protection Officer (DPO) at 9958063400 (Megha Sawhney). 

8. Changes to This Privacy Policy

We may update this Employee Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be communicated to you, and the updated policy will be available through the company’s internal communication channels.

9. Contact Information

If you have any questions, concerns, or requests regarding this policy or how we handle your personal data, please contact:

• Data Protection Officer (DPO): Megha Sawhney
• Email: megha.sharma@dmtec.in
• Phone: 9999141941
• Address: 615, Rajendra Place, New Delhi, 110008

This policy is designed to protect your privacy while ensuring that the company meets its obligations under data protection laws. We value your trust and are committed to maintaining the confidentiality of your personal information.